Document & Data Controller ID: 2840

Required Skills

EDMS (Electronic Document Management Systems),P&IDs, Asset Data Management (ADM), and Management of Change (MOC) processes

Job Description

Please prioritize sourcing and share suitable profiles at the earliest along with candidate assessment sheet attached on 1st page of CV.(find it in the additional information)

Share profile from Pune only as F2F interview will be required.

Important Details

• Contract Duration: 6 Months (extension possible)
• Notice Period: Immediate joiners or candidates who can join quickly will be preferred

Interview Process: Communication Assessment + Two Technical Rounds

Position 1: Document & Data Controller

Shift: UK Shift (11:30 AM – 8:30 PM / 12:30 PM – 9:30 PM IST)

Key Requirements:

• Bachelor's degree in Engineering, preferably Mechanical
• 3–5 years of relevant experience
• Experience in engineering documentation and data management
• Exposure to EDMS (Electronic Document Management Systems)
• Understanding of P&IDs, Asset Data Management (ADM), and Management of Change (MOC) processes
• Experience coordinating with engineering and information management teams
• Exposure to asset lifecycle management
• Bentley ALIM experience is desirable but not mandatory

JOB Title - Data Operations - Document & Engineering Data Analyst

Let me tell you about the role

• Assess the quality of engineering data, documents and models in ALIM proposing corrections to engineering to improve integrity of the design associated to assets and projects across P&O globally.

• Management and maintenance of (Master) (financial) data for equipment data lifecycle management process in the designated applications such as SPF/ALIM/SAP • Ensures that the applications used for this purpose (SPF/ALIM/SAP) are deployed in line with business objectives • The management (safeguarding and monitoring) of the integrity of (Master) Data according to the (equipment) data lifecycle management process, in the designated applications such as SPF/ALIM/SAP, according to the established procedures in the OMS system • Providing proactive advice and support within the professional discipline to the core activities and objectives to ensure the refinery's safety.

• Activities equipment data: Handling data in all phases of the equip data life cycle management process; Creating and building/closing projects in the tag management system • Issuing new Tag and equipment numbers for both projects and maintenance activities. Maintain/Modify existing Tag/equipment numbers for both projects and maintenance activities • Removal of existing equipment due to End-of-life Tag/equipment numbers. Building the FLOC structure in SAP from TAGs in Informatica in such a way that it can be loaded into SAP

• Recommends remediation actions as required.

• Ensures that engineering data, documents and models are presented effectively in accordance with IMD and Engineering management policies, standards, procedures, guidelines etc.

• Supports the clean-up of engineering data, documents and models as required including the use of 3D and 2D CAD.

• Continuously improves IMD engineering data, document and model standards, tools, systems and processes through the Class Library and ALIM change request process based on the findings of the quality assessments.

• Deals with problems and issues, managing resolutions, corrective actions, lessons learned and the collection and dissemination of relevant information.

What you will need to be successful

• Fluent in English language with the ability to express any idea without hesitation, have good vocabulary and grammar; people understand you easily. Both your spoken and written skills are good.

• Bachelor’s degree in engineering (Preferably Process, Mechanical, Electrical or Instrumentation)

• 5+ years of work experience in Maintenance, Safety Audits, Engineering data and reporting.

• • Bachelor’s Degree with 5+ years of work experience • VCA Basic certificate is an added advantage • Experience in Bentley ALIM or other EDMS, SAP/Maximo is preferred • Direct process management experience including best practices, driving innovation, continuous improvement, technologies, processes, procedures and tools

• organization that has a high turnaround of green and brownfield engineering projects.

• Deep understanding of engineering design drawings, the standards to which they are created and how they relate to engineering data and business processes.

• Significant experience in following procedures to operate an Electronic Document Management Systems and Engineering Data Warehouses such as Bentley ALIM.

• Experience in applying information assurance, governance, analytics and data visualization

• Experience in demand management and prioritization

• Experience in quality assurance and conformance review

• Excellent performance management skills

• Experience in customer support and excellent relationship management skills

• Knowledge of business analysis business modeling, requirements management skills and the ability to identify opportunities for continuous improvement.

• Knowledge of document and data management to support portfolios, programmers and projects

Target Candidate Background

Manager is specifically looking for candidates from Oil & Gas, Petrochemical, Refining, Energy, EPC, Asset Management, or Industrial Engineering environments with strong exposure to engineering documentation, asset data management, maintenance workflows, and MOC processes.